We are committed to respecting your privacy. This notice is to explain how we, the Management Committee of Maidenhead Town Bowls Club, may use the personal information (Data) we collect before and during your membership with us. This notice sets out what data we collect and store, for what purposes we use that data, who has access to that data and your rights with respect to your data.
Paper copies of Membership Application and Membership Renewal forms are kept securely until no longer required, at which time they are securely destroyed.
Members’ Personal Data
This data consists of title, name, address, postcode, telephone number(s), email address (optional) and in some cases date of birth.
We often take photographs through the season and these may be used for historical purposes as well as fundraising and promoting the club.
To enhance the security of the club’s premises there is CCTV on site and the CCTV footage is stored for short periods of time.
Processing Member’s Personal Data
The management committee of Maidenhead Town Bowls club complies with its obligation under the General Data Protection Regulations (GDPR) by keeping your data up to date, by storing and destroying it securely, by not collecting or retaining excessive amounts of data, by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We have not appointed a Data Protection Officer to oversee our compliance with data protection laws [as we are not required to do so], but our Data Compliance Manager has overall responsibility for data protection compliance in our club. Contact details are set out at the end of this document.
We use your data for the following purposes:
To administer the club
To inform members of news, events and activities
To fundraise and promote the interests of the club
Access to Members’ personal Data
Unless required to do so by law, Maidenhead Town Bowls Club will not share members’ data outside of the club, except when providing:
Name, address, email and telephone numbers to Royal County of Berkshire Bowling Association and Bowls England for competition and badge holder purposes.
Specific information to other clubs, e.g. Royal Household.
How long does Maidenhead Town Bowls Club Retain Members’ Data
Some historical records are maintained for a period of 7 years and then securely destroyed.
Membership data will be deleted once the member has left the club.
Your Rights and Your Personal Data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of your personal data which Maidenhead Town Bowls Club holds about you, obtainable from the Honorary Secretary.
The right to request that the Management Committee of Maidenhead Town Bowls Club corrects any personal data if it is found to be inaccurate or out of date.
The right to request that personal data be erased where it is no longer necessary for the committee of Maidenhead Town Bowls Club to retain such data.
The right to withdraw your consent to the processing at any time
The right to request that we transfer elements of your personal data either to you or another service provider.
The right, where there is a dispute in relation to the accuracy of your personal data, to request a restriction is placed on further processing.
The right to lodge a complaint with the Information Commissioner’s Office.
Data Protection Compliance Manager
In the event of any query or complaint in connection with the information we hold about you please contact the Honorary Secretary of Maidenhead Town Bowls Club.